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AI Retail Inventory Software

Intelligent inventory management powered by machine learning — predict demand with precision, eliminate stockouts, minimize overstock, and automate reordering so your retail operation runs at peak efficiency 24/7.

40%

Reduction in Overstock

99.5%

Stock Accuracy

24/7

AI Monitoring

30%

Cost Savings

View Pricing Explore Features

Choose Your Plan

Flexible pricing designed for retailers of every size — from boutique shops to enterprise chains

Starter

US $ 15 /month
  • Up to 500 SKUs
  • Up to 5 Users
  • 1 Warehouse / Location
  • Demand Forecasting (Basic)
  • Email & CSV Reports
  • Email Support
  • Supplier Integration
  • Priority Support
  • Advanced Analytics Dashboard
Get Started
Most Popular

Professional

US $ 25 /month
  • Up to 5,000 SKUs
  • Up to 15 Users
  • 5 Warehouse / Location
  • Demand Forecasting (Advance)
  • Email & CSV Reports
  • Email Support
  • Supplier Integration
  • Priority Support
  • Advanced Analytics Dashboard
Get Started

Enterprise

Contact Us
  • Unlimited SKUs
  • 100 Users
  • Unlimited Warehouses
  • Custom AI Model Training
  • White-Label Option
  • Dedicated Account Manager
  • Full Supplier API Integration
  • SLA & Uptime Guarantee
  • Custom ERP / POS Integration
  • Advanced Analytics Dashboard

Key Features

Everything your retail business needs to manage inventory smarter, faster, and with zero guesswork

AI-Powered Demand Prediction

Machine learning models analyse seasonality, trends, and external signals to forecast demand days in advance — reducing costly overstock and stockouts.

Automated Reordering

Set intelligent thresholds and let the system automatically generate purchase orders when stock dips below safe levels, syncing with your preferred suppliers.

Multi-Location Tracking

Track inventory in real time across every warehouse, store, or fulfilment centre from a single unified dashboard — no manual reconciliations required.

Seamless Integrations

Connect with Shopify, WooCommerce, QuickBooks, SAP, and 50+ platforms out of the box. Custom API support for enterprise ERP and POS systems.

Real-Time Analytics

Monitor sell-through rates, inventory turnover, dead stock, and profit margins per SKU with live dashboards and scheduled performance reports.

Secure & Compliant

Enterprise-grade encryption, role-based access controls, and full audit trails keep your inventory data safe and your operation compliant at all times.

Documentation

Everything you need to set up and get the most out of OptoSoftechs Inventory

Follow these steps in order and you will have a fully working inventory workspace in under 30 minutes.

1
Account
2
Team
3
Products
4
Stock
5
Channels
6
Locations
7
Sales
8
Billing

  1. Select your plan and click Get Started.
  2. Enter your Business Name, Email Address, and a strong password.
  3. Submit the form. Your registration will be reviewed and approved by our team, usually within one business day.
  4. You will receive an email with your workspace link (e.g. yourstore.optosoftechs.com).
  5. Open your workspace link, log in, and you are ready to go.
Note: Your workspace link is based on your business name and cannot be changed later. Choose a name that clearly represents your business.

Bring your whole team in from day one, each with the right level of access.

  1. Click Settings in the left menu.
  2. Open the Team tab.
  3. Enter your team member's email and choose their role: Viewer, Staff, Manager, or Admin.
  4. Click Invite. They will receive a secure link to join your workspace.
Tip: Invite a Manager first to help configure channels and pricing, then bring in Staff who handle daily stock and orders.

Before you can track stock or process sales, add your products to the catalogue.

Option A — Add one by one
  1. Click Products → New Product.
  2. Fill in name, SKU, category, cost, and price.
  3. Click Save.
Option B — Bulk CSV import Starter+
  1. Click Products → Import.
  2. Download the CSV template and fill it in.
  3. Upload — all products are added at once.
Tip: If you are just starting out, add your top 10 selling products first. You can always add more later.

Tell OptoSoftechs how much stock you currently have on hand.

  1. Click Inventory in the left menu.
  2. Find the product and click Adjust.
  3. Enter the current quantity and select the location.
  4. Click Confirm. The stock level is set immediately.

Repeat for each product. From this point, every sale automatically reduces stock and every purchase order receipt automatically increases it.

Tip: Set a Reorder Point on each product — you will get a low-stock alert automatically when stock dips below that level.

Connect your online stores so orders flow into OptoSoftechs automatically — stock stays accurate without any manual work.

Amazon & eBay
  1. Click Channels → Connect.
  2. You will be redirected to Amazon/eBay to grant permission.
  3. Once approved, the channel shows Active.
Shopify & WooCommerce
  1. Create a private API key in your store's admin.
  2. In OptoSoftechs, click Channels → Connect.
  3. Paste your API key and store URL, then Save & Verify.
Note: Channel connections require the Starter plan or above. On a Free Trial, setup is available but live sync activates after upgrading.

If you store or sell from more than one place, add each location so stock is tracked separately.

  1. Click Locations in the left menu.
  2. Click Add Location.
  3. Enter a name (e.g. Main Warehouse, London Store) and the address.
  4. Click Save.

You can assign stock adjustments, sales, and purchase order receipts to specific locations, and transfer stock between them using the Transfer button in Inventory.

Per-location pricing (Starter and above) — set a custom price per product per location in Pricing Manager.

Record sales directly in OptoSoftechs for walk-ins, phone, or email orders. Sales from connected channels are created automatically.

Record a Manual Sale
  1. Click Sales → New Sale.
  2. Enter customer details and products.
  3. Click Create Sale.
Download PDF Invoice
  1. Click Invoices in the left menu.
  2. Find the invoice and click View.
  3. Click Download PDF.
Process a Return
  1. Open the original sale → Return Items.
  2. Select items and quantity.
  3. Click Confirm Return.

Your account starts with a 14-day trial. Add a payment method before it ends to keep everything running smoothly.

  1. Click Billing in the left menu.
  2. Click Upgrade Plan.
  3. Select a plan (Starter, Professional, or Enterprise) and choose monthly or annual billing.
  4. Click Checkout and complete the secure payment.
  5. Your plan activates immediately and new limits apply straight away.
Save 20%: Annual billing saves approximately 20% compared to paying monthly. Switch at any time from the Billing page.
Start Free Trial — No Credit Card Required

Common questions answered directly from our Customer Guide.

OptoSoftechs Inventory is an all-in-one cloud platform that helps retail businesses track stock, manage sales, generate invoices, and forecast future demand — all from one place. Instead of juggling spreadsheets and separate tools, everything lives in a single workspace your whole team can access.

What you can do:

  • Track stock levels across multiple locations and warehouses
  • Sync orders automatically from Amazon, eBay, Shopify, and WooCommerce
  • Create sales, generate PDF invoices, and record payments
  • Use AI to forecast how much stock you will need next month
  • Manage purchase orders and supplier relationships
  • Process returns and issue credit memos
  • Set low-stock alerts so you never run out of your bestsellers

Yes, completely. Every business on the platform lives in its own locked, private environment — your inventory, sales, and invoices are invisible to every other business.

  • All data is encrypted in transit and at rest
  • Your workspace is accessible only through your private subdomain (e.g. yourstore.optosoftechs.com)
  • All passwords are securely hashed — nobody, not even our team, can see them
  • Database credentials are managed by AWS Secrets Manager and rotated automatically
  • Your data is stored in the EU (Stockholm) and never leaves the European Union unless you export it

Audit log retention by plan:

Free Trial
7 days
Starter
90 days
Professional
1 year
Enterprise
Unlimited

Every time a customer buys something on a connected channel, the order appears in your dashboard and stock is deducted instantly — no manual entry needed.

Amazon

Connect via Amazon Selling Partner API. Authorise access in a few clicks.

eBay

Connect via eBay OAuth. Orders and returns sync automatically.

Shopify

Paste your API key. Products, orders, and inventory stay in sync.

WooCommerce

Paste your API credentials. Works with any self-hosted store.

Note: Channel connections are available on the Starter plan and above. On a Free Trial you can set everything up but will need to upgrade before activating a live connection.

OptoSoftechs analyses your past sales data to predict how much of each product you are likely to need over the next 30 days. This forecast is generated using a proven statistical model (Meta's Prophet) that accounts for trends, seasonality, and day-of-week patterns in your own sales history.

The forecast gives you three values per product:

Expected Demand
Most likely quantity you will sell each day
Lower Bound
Demand if sales are slower than usual
Upper Bound
Demand if sales are faster than usual
Note: AI Forecasting is available on the Starter plan and above, and requires at least a few weeks of sales history to generate a useful prediction.

Plan Products Users Locations Price/mo
Free Trial 50 2 1 Free
Starter 500 5 3 $15
Professional 5,000 15 5 $25
Enterprise Unlimited 100 Unlimited Contact Us
  • Every new account starts on a 14-day Free Trial — no credit card required.
  • If you do not upgrade, your account returns to Free Trial limits — your data is never deleted.
  • Upgrades take effect immediately. Downgrades apply at the next billing cycle.
  • Accepted payments: credit/debit cards (Paddle), PayPal, or invoice (Enterprise only).
Save 20%: Annual billing saves approximately 20% compared to paying monthly.

Every team member is assigned a role that controls what they can see and do. There are four roles:

Viewer Stakeholders, auditors

Read all data. Cannot make any changes.

Staff Warehouse team, sales staff

Adjust inventory, process sales and orders.

Manager Operations manager

Configure locations, pricing, and channel integrations.

Admin Business owner

Full control — billing, team management, all settings.

Tip: Assign the Admin role only to people who should manage billing and team members. Most day-to-day users should be Staff or Manager.

Still have questions? or email support@optosoftechs.com

API Reference

Full REST API documentation — including authentication, endpoints, webhooks, and code samples in Python, JavaScript, and PHP — is currently being prepared.

Need API access now? Contact our team and we'll provide early access documentation directly.

Coming Soon

Ready to Revolutionise Your Inventory?

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